PURCHASING COORDINATOR
Job description
Department: Supply Chain
Reports to: Director of Supply Chain with dotted line connection to Plant Manager
Job Summary: To plan and carry out all aspects of purchasing the consumable products, capital, and services for Tecvalco. Responsible for ensuring customer satisfaction regarding current stock and lead times on incoming shipments.
Purchasing Coordinators are responsible for relaying important information about stock levels, and lead time to the Manager of Purchasing-Manufacturing so that discretionary decisions can be made regarding filling customer orders.
Main Job Tasks and Responsibilities:
- Create POs
- Update POs with current delivery information
- Make any necessary revisions, changes or cancellations to PO’s as needed
- Request for quotes with availabilities and lead times
- Review the invoice and resolve discrepancies
- Contact vendors for pricing, availability and lead times
- Review open purchase orders and communicate with vendors on overdue shipments
- Perform purchasing analysis
- Resolve receiving error issues
- Resolve transport issues regarding short shipments, damaged and missing shipments
- Provide non-inventory purchasing support
- Maintain supplier files by keeping them complete and up to date
- Monitor and take inventory
- Request samples and demos from vendors
- Source and research new vendors, ensure we are using cost effective sources for products and services
- Assist with warranty and return items
- Act as a back up for other purchasing employees as needed
- Perform warehouse walk throughs working in tandem with the warehouse team to ensure inventory accuracy
- Assist with the purchasing of office supplies, consumables, capital, and all other indirect products and services
- Review and verify past due PO reports and contact suppliers to address overdue POs.
- Develop relationships with suppliers in order to resolve delivery and quality concerns
- Work with the Operations team to ensure that materials are available
- Other duties as assigned
Qualifications
- Post-secondary education in purchasing management or business administration, or in a relevant field; or three to five years of relevant professional experience.
- Proven experience as a purchasing agent or relevant role
- Demonstrable experience in negotiating prices and terms and conditions
- Knowledge of market research, data analysis and purchasing best practices
- Knowledge of customer service principals
- Knowledge of basic business practices
- Knowledge of relevant computer applications
- Professional and friendly demeanor at all times
Key competencies:
- Planning and strategizing
- Persuasiveness
- Adaptability
- Verbal and written communication
- Negotiation skills
- Resilience and tenacity
- Goal driven
- Strong Team Player
- High Sense of Urgency
Work Conditions
- Fast-paced environment
- Manual dexterity
- Lifting/moving up to 10 lbs
- Comfortable working in both an office and warehouse setting
- Occasional travel may be necessary
Job Type: Full-time